Registrant Directory Overview

Registrant directories allow you to enable portal users to search for registrants associated with an event. Rhythm supports the creation of multiple registrant directories per event.

Registrant Directory Portal Feature Installation

This will create the necessary page for the Registrant Directory to be used in the portal

• Navigate to the Portals and Microsites app
• Select Features in the left navigation
• Make sure the portal on the top right is set to the microsite associated with your event. If it is not, click Change and select the event’s microsite
• Click the Install a Portal Features button
• Select a portal template and target menu associated with the feature. The template should be the one designed for the event’s microsite
• Select Registrant Directory under the Meetings & Shows section
• Click the Next button, then Install Features to complete

Registrant Directory Configuration

Registrant Directory is configured in the Meeting and Shows Application

• Navigate to the Meetings and Shows Application
• Search for your event
• Click Setup in the left menu navigation
• Expand Registrants in the left navigation and click Directories
• Click Create Registrant Directory button
• You can make your selections and click Save Changes

Basic Information

• Enter in a Name (required). The ID will populate automatically, but you have the option to modify it upon creation. Once an ID is saved, it cannot be modified when editing a directory.
• Select whether only event registrants can access the directory 

Directory Display Options

Choose how the directory should be displayed

• Search- visitors will be presented with fields they can use to search for entries
• List- visitors see a list of directory entries

Directory Options

To improve performance, we keep a copy of your directory stored in memory. The longer the refresh period, the better the directory will perform in your portal; the shorter the period, the more up to date. You can always force a refresh by re-saving this directory.

You can set:

• How often the directory should be rebuilt (minimum of 5 minutes)
• The number of results per page
• Whether the directory should be public

Searchable Fields

These fields are presented to users who are searching the directory. In addition to specifying the fields that users use to search the directory, you can also use the arrows to reorder them. The "group name" field is optional; if you provide a group name, the searchable field and all subsequent searchable fields will be grouped together visually. You can also override the label associated with any field.

Click Add Searchable field to add to the default directory fields

Additional Fields

When we rebuild this directory, we automatically add all searchable fields in the query. If there are additional fields you want to be available for display in the search results, enter them here. Both the searchable fields and the additional fields listed will be available for inclusion in your custom search results template.

Directory Messaging

Allow users viewing this directory to send messages to registrants while viewing their directory entry

Note: To enable directory messaging, you must adjust Directory Entry settings to either Show Default Info or Use Custom Template

Radius/Distance Search

Allow users to search for records within a particular distance

You can set which postal code field the system should use and enter in the radius options in miles

Rule-Based Directory Constraints

You can apply additional filters to determine who should appear in this directory. You can set filters based on attributes associated with:

• Contact
• Event
• Membership
• Orders
• Organization
• Product
• Registration

Expression-Based Directory Constraints

This is advanced functionality that allows you to use powerful expressions to define what should appear in the directory. 

Note: Members who have opted out of the directory will automatically be excluded, regardless of the filtering expression you specify in this section.

Custom Sorting

You can override the way results in the directory are sorted

Custom Search Results Template

You can override the default search results design and customize how results are shown. This is advanced functionality that requires knowledge of HTML.

Rhythm has directory templates that can be used as a starting point for the directory search results design. For more information, click here.

Directory Entry

You can set whether entry screens are disabled, show default information or use a custom template.

Use Custom Template - You can override the default directory entry screen design and customize what information is shown. This is advanced functionality that requires knowledge of HTML.

Rhythm has directory templates that can be used as a starting point for directory entry design. For more information, click here.